A full finance team embedded in your business, with the depth of a department rather than one hire. Weekly Xero bookkeeping, cashflow tracking, BAS lodgement and fractional CFO oversight for strategic decisions. Responses within hours, not days.
No lock-in contracts. 30-day money-back guarantee. Supporting Australian businesses from startup to $30M+ revenue.
Weekly cashflow tracking and variance analysis, so you always know where cash sits and where it's heading. Budgeting, financial modelling, and senior oversight for profitability reviews and strategic decisions. All built on weekly bookkeeping, payroll, BAS compliance, and accounts management, handled by our team daily.
A complete HR function without hiring a full-time HR manager. If you are hiring constantly and have nobody internal running it, we run recruitment end to end, handle people admin and onboarding, and build the performance, pay and progression systems underneath. For larger engagements we place a dedicated person inside your business full time. People decisions come off your plate, and it pairs with our finance services for full back-office coverage.
A single finance hire gives you one person juggling compliance, reporting and strategy - often dropping balls across all three. They get sick, they leave, they need training. You pay full salary whether you're busy or quiet. A finance manager costs $120,000 to $150,000 a year including super and leave. A loaded bookkeeper typically costs $95,000 to $110,000 but cannot deliver cashflow forecasts, variance analysis or strategic support.
We give you a complete outsourced finance department: weekly cashflow tracking, weekly bookkeeping, variance analysis, budgeting, and senior oversight for modelling, profitability reviews and strategic decisions, underpinned by full BAS compliance and accounts management.
AI-assisted workflows, daily access through shared platforms, responses within hours, and ad-hoc analysis when you need it. No lock-in and a 30-day money-back guarantee.
If your finance person gets sick, goes on leave, or quits, your business doesn't stop. Our team provides continuous coverage across compliance, reporting, and strategy, so there's never a gap and there is always a back-up. You always have access to multiple people within our team on a daily basis, ensuring business continuity at all times.
Clients typically enjoy uninterrupted finance support with zero gaps, even during staff leave, illness or turnover.
We operate inside your business, responding within hours, flagging issues as they happen, chasing suppliers, reviewing payments before they go out, and handling requests as they come up. Not monthly catch-ups or slow email chains. Immediate responses to questions, proactive insights, complete ownership of your finances.
Clients typically receive proactive insights and same-day responses, turning finance from a monthly chore into a daily advantage.
Weekly cashflow tracking, variance analysis, KPI dashboards, scenario planning, and financial modelling. The strategic support you'd expect from a sophisticated internal finance department, delivered weekly and on-demand without building the team yourself. As your business scales, we scale with you.
Clients typically save $60K to $100K+ per year versus an internal hire while gaining senior-level strategic support from day one.
Headquartered in Sydney, with a structured finance team delivering daily embedded partnership to businesses across Australia in all major cities from Sydney, Melbourne, Brisbane, Perth & Adelaide. From startups to established multi-site operators, we provide complete finance function coverage without the overhead of internal hires.
.png)
Being a nationwide operating home and commercial services business, the biggest challenge with outsourcing any business process for our scale is that many consultants lack urgency on every task compared to those who work inside the business.
With Scale Suite, that's never been the case. They behave like the core part of our team that they are, receiving same day responses.
Busy Bees operates across multiple states with multi-entity payroll and GST obligations.
Scale Suite have been such a critical component to my business in the last few years. They have helped me understand my business in a way I never imagined I would, and they go above and beyond.
The back office is taken care of and I've been able to reduce costs. The team have allowed me to focus on winning new business, and getting more time back to spend with my daughter!
TL Builders reduced finance overhead by transitioning from an in-house bookkeeper to Scale Suite's embedded model.
I have been working with the Scale Suite team for about 5 years now. After working with various CFOs and bookkeepers over time, I can say that they are the best in Sydney!
They are efficient with their work, fast in responding to us, and superior on pricing compared to hiring internally. Our team likes working with them because they make everything so easy. 5 star.
Connect Chiropractic has partnered with Scale Suite for 5+ years across multiple practice locations.
We have recently partnered with Scale Suite to support our marketing agency with outsourced finance services. We had recently returned to being an independent business meaning a full reset of financial operations that were previously managed by our parent company.
Rhys and the team have been fantastic to deal with and our first 3 months working with them has been seamless. The onboarding process was smooth, and they have been very collaborative in setting processes and an ongoing working rhythm while maintaining flexibility to adjust as required. They are very responsive and the quality of their work to date has been strong.
What was a fairly complex time for our business was made that bit smoother by bringing on Scale Suite as our finance partner. I would highly recommend their services!
Scale Suite has been a great partner for Vyro’s bookkeeping. Marco and Rhys are responsive, accurate, and easy to work with — invoicing runs smoothly and any questions get sorted quickly. Would recommend them to any growing business that wants their books handled properly.
We’ve had a great experience working with Scale Suite. The team are efficient, reliable and very easy to deal with. Communication is always clear and responsive, and anything we need is followed up and handled promptly.
It’s been great having a team we can rely on to keep things moving and make the day-to-day accounting and payroll side of the business much easier. We would happily recommend Scale Suite to other businesses looking for a professional and dependable team.
Rhys has been a great addition to our business over the past six months as our fractional CFO.
He quickly brought clarity and structure to our financials, and helped us focus on what actually matters. His input on cash flow, forecasting, and decision making has been genuinely valuable.
He is easy to work with, communicates well, and feels like part of the team rather than an external consultant.
Would highly recommend Rhys and Scale Suite to any growing business looking for strong financial guidance.
We started working with the Scale Suite team following a restructure of the business to outsource this service in 2025. We were a little skeptical about how it might work initially but have been very happy with how things have played out. The team at Scale Suite did a lot of work up front understanding our business and tailoring a solution that not only met, but exceeded our expectations. They are always available to deal with any questions and issues we need resolved and they have become an integral part of our team. Apart from the day to day operational items, they are always looking for ways to improve our business and I have really appreciated the ad-hoc advice. Scale Suite has been a fantastic business partner and i would strongly recommend the team to any business. Thanks for your hard work team.
We have been using SS for almost a year now across our NSW property portfolio. I’ve been blown away by their offerings, responsiveness and professionalism.
They have been an integral part of our continuous growth covering payroll and general book keeping.
It’s been great having a team we can rely on to keep things moving and make the day-to-day accounting and payroll side of the business much easier. We would happily recommend Scale Suite to other businesses looking for a professional and dependable team.
Professional, insightful, and a very timely service. The team is approachable, knowledgeable, and genuinely invested in helping my business grow. Highly recommend.
I’ve been very pleased with the bookkeeping services provided by Scale Suite for my business. Their team is professional, detail-oriented, and always on top of our monthly reporting, GST, and BAS requirements. They’ve streamlined our financial processes, ensuring everything is accurate and compliant, which has saved us so much time and stress. The clear, timely reports they provide have been invaluable for making informed decisions. Highly recommend their expertise to any SME looking for reliable and efficient bookkeeping support!
We run a digital agency in Bondi, Sydney, and Scale Suite has been our outsourced finance team this year. They look after our bookkeeping, payroll and BAS in Xero, and the monthly cashflow & reporting gives us a clear read on where the agency stands. Dianne responds the same day and nothing sits in a queue. We've found this to be more cost-effective than hiring a finance person in-house. Highly recommend to any Sydney business who want more than just books with some real value added services on top. Thanks team!
30 minutes with our team.
We will review your current finance setup, compare the full cost of an internal hire against our embedded team, and show you exactly what your finance function should cost at your stage of growth.
You will leave with a clear view of what is working, what is missing and where you would save.
No lock-in contracts. 30-day money-back guarantee.
Prefer to book directly? Grab a time here.
It depends on your business stage and needs. If you need 40 hours per week of hands-on work with high transaction volumes or complex daily operations requiring office presence, hiring might make sense. Most growing businesses need senior strategic finance expertise 10 to 20 hours weekly, not full-time execution. Hiring a finance manager typically costs $120,000 to $150,000 annually including super and leave based on Sydney market rates, requires a three-month ramp-up, and creates single-point-of-failure risk.
Scale Suite delivers structured team coverage with weekly bookkeeping and cashflow tracking, variance analysis, budgeting and senior oversight for strategic guidance. Everything works together with daily communication and immediate responses at a fraction of the total employment cost. We are ideal for businesses from startup to $30M+ revenue who need a complete finance function without building the team internally. Schedule your strategy call and we will honestly assess whether you are better off hiring or outsourcing.
Scale Suite provides complete outsourced finance and accounting coverage through our integrated team model. We are registered BAS Agents and Chartered Accountants (members of Chartered Accountants Australia and New Zealand), delivering the depth of an internal finance team without the hiring costs.
Our services cover the full finance function: weekly bookkeeping and reconciliation, BAS compliance, payroll, accounts payable and receivable management, weekly cashflow tracking, variance analysis, budgeting and forecasting, financial modelling, and senior strategic oversight. We also handle system migrations onto Xero and catch-up work on files that have fallen behind.
As certified Xero Partners and Advisors, we integrate daily through shared communication platforms, responding like internal staff with complete visibility. We work alongside your accountant who handles annual tax returns and tax planning. For clients who want the back office handled end to end, we also provide HR support covering recruitment, people administration and pay frameworks.
Traditional accounting firms typically engage with clients annually during tax season, focusing on tax returns and compliance. We operate as your embedded finance department with daily integration into your business.
Our team handles operational finance including weekly bookkeeping, cashflow tracking, and BAS preparation, through to variance analysis, budgeting, and senior strategic oversight. Our integrated team eliminates the single-point failure risk of one person juggling compliance, reporting, and strategy.
Unlike most bookkeepers who just process transactions, we're Chartered Accountants who understand how daily numbers translate into financial statements and strategic decisions. We use secure cloud-based systems for real-time visibility and proactive insights, responding same-day through shared platforms rather than waiting for monthly or annual engagements. You get the complete finance function without building the team yourself, while your accountant continues to handle your annual tax obligations.
Outsourcing to Scale Suite delivers immediate cost savings and structured team coverage compared to building in-house teams. Internal hires typically cost $120,000 to $150,000 annually including super and leave based on Sydney rates, require three-month ramp-up periods, and create coverage gaps during absences. A single hire also means one person juggling compliance, reporting, and strategy, often dropping focus in key areas.
Our outsourced finance model provides a full team covering daily compliance work, weekly cashflow and variance analysis, budgeting and forecasting, and senior oversight for strategic guidance. All working together with daily communication and immediate responses. You get the depth of an entire team without recruitment risk, training time, or full-time salary commitments.
We integrate daily through shared platforms with proactive insights. Our clients consistently report improved cashflow management, better decision-making visibility, and reduced operational stress. As Australian-based Chartered Accountants and registered BAS Agents, we keep your business fully compliant while you focus on growth. Your accountant continues to handle annual tax returns while we manage the operational finance function.
Absolutely. While we're headquartered in Sydney, we serve businesses across Australia including Melbourne, Brisbane, Perth, Adelaide, and regional areas through cloud-based systems and daily communication platforms. Our service delivery uses leading platforms like Xero and secure document sharing, ensuring full integration regardless of location.
We provide the same daily responsiveness and real-time visibility wherever you're based. Many of our successful client relationships are with businesses outside Sydney who benefit from our structured three-tier model and senior expertise at competitive rates. Our Australia-wide approach eliminates geographic constraints while delivering better outcomes than single internal hires.
We work with Australian businesses from startup through to $30M+ revenue, and from small professional teams through to 300+ staff. Some have never hired finance. Some have outgrown a bookkeeper. Some want senior oversight without a $150,000 hire. Multi-site and multi-entity are a normal part of the work.
You know you need a real finance function, not just someone processing transactions once a month. You do not need a full-time hire in the office 40 hours a week. We deliver senior oversight, weekly operational finance and daily access, at a fraction of the cost of building the team internally.
We work across industries including education and childcare, professional services, technology, property, construction and trades, e-commerce, retail and hospitality.
We offer transparent, predictable monthly pricing based on your business complexity and needs. Most clients invest $2,500-$6,000/month for complete finance function coverage including weekly bookkeeping, weekly cashflow, variance analysis, budgeting, and senior strategic oversight. This typically replaces what would cost $120,000 to $150,000 annually for an internal finance manager (including super and leave based on Sydney rates), delivering savings of $60K to $100K+ per year.
Packages start from $1,500/month for businesses with simpler needs, scaling up as complexity grows. During your free consultation, we'll assess your requirements and recommend the most cost-effective solution. No lock-in contracts, 30-day money-back guarantee.
Definitely. Our senior team provides comprehensive strategic support with detailed financial forecasting, operational efficiency improvements, and growth planning. We combine deep financial expertise with strategic thinking to help achieve ambitious goals.
This includes annual budgeting and forecasting, scenario planning for growth paths, cost control strategies, and pricing reviews. Also financial modelling for expansion or acquisition, and preparation for capital raises or exit planning. Whether you're scaling from $5M to $10M revenue, entering new markets, preparing for investors, or building towards a sale, we deliver the frameworks and insights needed for confident decisions.
Our approach provides senior-level guidance without the $150k+ full-time salary commitment, scaled to the hours you actually need.
We deliver practical, sustainable solutions through our integrated team model rather than relying on a single person. Our team covers daily compliance and reconciliation, weekly cashflow and variance analysis, budgeting and forecasting, and senior strategic oversight. All working together in your business with daily integration and immediate responses.
This eliminates single-point failure risk and provides team depth. Our approach typically costs $30k-$72k annually while delivering what a $150k+ internal team would produce. We become a true extension of your leadership team as Chartered Accountants and registered BAS Agents, providing senior support without recruitment risk, ramp-up delays, training time, or full-time salary commitment.
As small business owners ourselves, we understand real challenges across growth stages. We offer flexibility to scale without notice periods or severance costs.
Our structured onboarding process typically gets new clients operational within 1-2 weeks, depending on system complexity. Unlike internal hires who require 3-month ramp-up, we deliver immediate impact with no training time needed.
Week one covers consultation, system access setup, and current state review. Week two includes team assignment across tiers, communication platform integration, and first deliverables. We've designed the process to minimise disruption while implementing robust systems that add value from day one.
Junior specialists begin daily reconciliation and compliance, mid-level analysts start reporting, and senior oversight provides guidance immediately. We don't require long-term contracts, so you can experience our three-tier approach risk-free with our 30-day money-back guarantee.
Data security and compliance are foundational to everything we do. We use encrypted cloud platforms with secure transmission protocols, conduct regular security audits, and maintain strict adherence to Australian privacy laws and regulations. Our team is bound by professional codes of conduct through our Chartered Accountants membership and BAS Agent registration with the Tax Practitioners Board.
We maintain confidentiality agreements with all team members and secure cloud storage with regular backups. As registered BAS Agents, we ensure full compliance with ATO requirements including GST and PAYG withholding. Compliance is built into every service across our tiers, from BAS preparation to management reporting to strategic planning.
We provide transparent reporting and comprehensive documentation for audit requirements. Your sensitive business data is always protected with best security practices, and we proactively identify and mitigate risks before they become problems.
