When we began working with this software company, we discovered that half of their bank accounts had never been connected to their accounting system, with three years of transaction data missing, historical BAS and payroll tax filings outstanding, and leave balances completely out of sync. Scale Suite reconstructed the complete financial history, resolved all compliance gaps, rebuilt the chart of accounts, and established investor-ready reporting with clean MRR tracking, revenue visibility, and metrics benchmarked against industry standards. The founders now understand their month-on-month and year-on-year revenue growth and can engage credibly with potential investors.
Industry: Software as a Service
Location: Australia
Team Size: 30+ employees
This software company had built an innovative cloud-based platform with significant recurring revenue and over thirty employees. The product was strong and revenue was growing. The finance function had not kept pace.
When we began the engagement, we discovered that half of the company's bank accounts had never been connected to or reconciled in the accounting system. Transactions flowing through these accounts were simply invisible to the finance function.
The founders did not know their actual revenue or how revenue was changing month-on-month or year-on-year. Basic questions about business performance could not be answered with confidence.
The full situation included:
The engagement began with intensive remediation before transitioning to ongoing operations.
We rebuilt three years of transaction history by gathering bank statements, invoices, and contracts. Every bank account was integrated into Xero with proper reconciliation processes. The founders could finally see complete cash positions and transaction flows.
Leave balances had never been properly synced between systems. We completed a full annual leave reconciliation from the point of each employee's first day, calculating what balances should be and integrating the corrected figures into the payroll system. This resolved ongoing confusion and potential disputes.
We worked through the backlog of missed BAS filings, preparing and lodging historical returns. Payroll tax obligations were calculated, lodged, and outstanding amounts addressed. This eliminated the compliance risk hanging over the business.
We restructured the chart of accounts to provide meaningful visibility on different types of spend: acquisition costs, investment in product, operations, and business support. This structure enables the founders and budget holders to understand where money is going and make informed decisions.
We built a comprehensive financial model incorporating recurring revenue projections, cost structures, and growth assumptions. Monthly management accounts now include clean MRR tracking, month-on-month and year-on-year revenue analysis, customer acquisition cost, and lifetime value metrics that meet investor expectations.
Key metrics are compared against industry benchmarks, giving the founders context on how their performance stacks up against comparable SaaS businesses.
The reporting package provides a clear picture of business performance with clean audit trails, meaning due diligence requests can be satisfied quickly.
Weekly bank reconciliations, systematic accounts payable management, BAS preparation, payroll processing, close collaboration with budget holders and HR, and comprehensive cost review identifying savings opportunities.
Technology companies often defer finance infrastructure during early growth. Financial housekeeping deferred creates compounding problems. Even significant historical issues can be remediated with systematic effort, but getting finance right earlier is always cheaper than fixing it later.
This engagement suits: Scaling technology companies that have outgrown ad-hoc finance management and need investor-ready reporting, compliance remediation, or a complete financial clean-up before their next growth phase.
Scale Suite provides outsourced finance and HR services for Australian SMEs, combining Chartered Accountant oversight with daily embedded support and Big 4-trained team members.
All engagements include a 30-day money-back guarantee with no lock-in contracts.
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Scale Suite delivers embedded finance and human resource services for ambitious Australian businesses.Our Sydney-based team integrates with your daily operations through a shared platform, working like part of your internal staff but with senior-level expertise. From complete bookkeeping to strategic CFO insights, we deliver better outcomes than a single hire - without the recruitment risk, training time, or full-time salary commitment.
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