Scale Suite provides professional bookkeeping services to Melbourne businesses across all industries. Our qualified bookkeepers deliver weekly Xero bookkeeping, BAS preparation and lodgement, catch-up services, and ongoing reconciliation management for small to medium businesses throughout Melbourne and Victoria.
Weekly bookkeeping, not monthly, so your numbers are always current. Victoria's payroll tax threshold increased to $1M from July 2025, but the system remains more layered than other states with phase-out rules and surcharges for larger employers. Our team stays across these changes so you don't have to.
Our Sydney-based team brings bookkeeping experience from Big 4 firms, startups, and multinationals, delivering tailored bookkeeping services for Melbourne SMEs across all industries. As Chartered Accountants and registered BAS Agents, we understand how daily bookkeeping translates into financial statements and strategic decisions. Same time zone as Sydney means real-time responses and no delays.
We can handle your full bookkeeping function or work alongside your Melbourne team to take away the reconciliations and compliance tasks you don't want to do. We integrate through shared platforms with same-day responses, working alongside your internal team and annual tax accountant. Get responses within hours, not days with our highly competent team that actually takes pride in customer service.
Our bookkeeping services start from $1,500/month, a fraction of the $58,000-$72,000 annual cost of an in-house bookkeeper in Melbourne including super and leave. No lock-in contracts and a 30-day money-back guarantee, so you can try us risk-free. If you're not happy with our services then you are not locked into a long contract. We are efficient and have more expertise than a standard bookkeeper.
We perform comprehensive bank and credit card reconciliations to ensure your financial records match your statements exactly.
Our systematic weekly approach identifies discrepancies early, maintains accurate cash positions, and provides you with reliable data for cashflow reporting and decision-making. Weekly reconciliations keep your books current rather than waiting until month-end, while monthly reconciliations ensure comprehensive accuracy for reporting periods.
Our team manages the proper allocation and coding of all bank transactions, credit card expenses, and electronic payments in Xero.
We ensure every transaction is correctly categorised according to your chart of accounts, making BAS preparation seamless and providing clear visibility into where your money is going. This includes managing multiple bank accounts, credit cards, and payment platforms.
We handle all aspects of GST compliance including proper GST coding for income and expenses, ensuring accurate GST collection and claims.
Our systematic approach to GST mapping and transaction coding reduces errors, maximises your GST refunds, and ensures compliance with ATO requirements. We stay updated on GST rule changes to keep your business compliant.
Want to use our free GST calculator?
Professional data entry of all financial transactions with accuracy and attention to detail. We maintain and optimise your chart of accounts structure to provide meaningful financial reporting that helps you understand your business performance.
Regular cleanup and organisation ensures your financial data remains useful and accessible.
Complete preparation and lodgement of your Business Activity Statements (BAS) and Instalment Activity Statements (IAS).
As registered BAS Agents, we ensure accurate reporting of GST, PAYG withholding, and other business obligations, meeting all ATO deadlines while maximising your entitlements. Our review process catches errors before submission, avoiding costly penalties.
We prepare comprehensive year-end documentation and work directly with your tax accountant to streamline the audit process. This includes organising all necessary paperwork, preparing detailed trial balances, and providing clear documentation of transactions.
Our liaison service ensures smooth communication between all parties and faster completion of your annual accounts.
Behind on your bookkeeping? Our catch-up service brings your Xero records up to date efficiently and accurately. We work systematically through backlogged transactions, bank reconciliations, and reporting to get your books current.
Once caught up, we can transition you to our ongoing weekly service to keep everything on track.
Our team provide comprehensive bookkeeping support to businesses across all Melbourne regions.
Key Melbourne Areas Scale Suite Serves:
Melbourne CBD • South Melbourne• Richmond • South Yarra • St Kilda • Fitzroy • Collingwood • Carlton •Brunswick • Prahran • Hawthorn • Toorak • Brighton • Doncaster • Box Hill • Dandenong • Frankston • Geelong • Moorabbin • Clayton
Popular Melbourne Suburbs Served:
Southbank • Docklands • Port Melbourne • Albert Park • Cremorne • Abbotsford • Footscray • Williamstown • Essendon • Preston • Northcote • Camberwell • Malvern • Glen Waverley • Chadstone • Bentleigh • Moonee Ponds • Heidelberg • Ringwood • Berwick • Cranbourne • Werribee • Sunbury • Melton • Lilydale • Eltham • Narre Warren • Pakenham • Caroline Springs • Point Cook
Our experts will discuss with you your business, bookkeeping pain points and services we can offer
We will take your desired services and send you a business proposal and pricing options depending on your needs for free
We will schedule a kick off meeting, give access to our online communication and project management tools
We will straight away take over so you can get time back to run your business the way you want!
Considering hiring finance staff?
We'll show you the full cost of an internal hire vs our embedded team, and exactly how much you'd save.
We'll reply within 24 hours to book your free 30-minute call.
No lock-in contracts and 30-day money-back guarantee.
Prefer to book directly? Schedule your free 30-minute call here
Yes. All bookkeeping is done through Xero, which is cloud-based and location-independent. We reconcile your accounts weekly, prepare and lodge BAS on time, and communicate through shared platforms with same-day responses. Our Melbourne clients consistently report the same quality and speed as businesses working with local bookkeepers. The key difference is you get Chartered Accountant oversight alongside your bookkeeping, which most local bookkeepers can't offer.
Our weekly bookkeeping packages start from $1,500/month, covering bank and credit card reconciliations, transaction coding, BAS preparation and lodgement, and chart of accounts management. An in-house bookkeeper in Melbourne typically costs $58,000-$72,000 annually once you include super and leave. Outsourcing to us saves 50-70% while delivering weekly reconciliations rather than monthly.
Yes. Our payroll services include awareness of state-specific requirements including Victorian payroll tax thresholds and rates. We process payroll through Xero with STP Phase 2 compliance and can manage super, leave tracking, and award interpretation for your Melbourne-based employees. Your annual tax accountant handles the payroll tax annual reconciliation while we manage the operational processing.
Most businesses that start with bookkeeping eventually need more: cashflow forecasting, variance analysis, budgeting, or strategic financial guidance. We offer a complete finance team model that scales from weekly bookkeeping through to fractional CFO oversight. You can start with bookkeeping and add services as your business grows, without switching providers.
